Financial Information
Program Budget
A budget is needed for all programs that receive funding or have expenses. A registration fee can be established to cover course expenses including honoraria. If registration fees will not cover expenses, supporting sponsors and /or exhibitors must be found to assist with expenses. All sources of financial support must be stated in the brochure with the exception of the front cover.
Commercial Support
Please review the following Standards of Commercial Support.
It is the program planner’s responsibility to apply for grants. A Letter of Agreement (LOA) must be signed by both the CME Coordinator and the commercial interest if commercial support is received for your program. This includes, but is not limited to, grants and exhibitor fees. The LOA(s) must be turned into the Medical Education Department after the program has occurred. The CME Coordinator will need to receive documentation on how each grant is spent in order to complete the commercial support Post Activity Reconciliation (PAR) requests.
Disclosures
As a sponsor accredited by the Indiana State Medical Association, St. Vincent Hospital must ensure balance, independence, objectivity, and scientific rigor in all sponsored educational programs. All faculty participating in these programs must complete a disclosure statement indicating any real or apparent conflict(s) of interest that may have a direct bearing on the subject matter of the continuing education program. This pertains to relationships with pharmaceutical companies, biomedical device manufacturers, or other corporations whose products or services are related to the subject matter of the presentation topic.
**Disclosures must be made to the listeners via an announcement, power point slide, or by including the disclosure statement in written materials.
**Disclosure statements need to be signed by all planning committee members and speakersparticipating in the CME program prior to the activity.
Conflicts of Interest
Conflicts of interest (COI) show a relevant financial relationship between a commercial interest and a program member that may have a direct bearing on the subject matter of the program. Conflicts of Interest must be resolved prior to the delivery of the educational activity by the CME Coordinator and communicated to the learner(s) via an announcement, power point slide, or by including the disclosure statement in written materials.
Honoraria Policy
Decisions regarding honoraria reside within the department planning the CME activity. Support for honoraria and travel expenses will be funded through grants, registration fees, or other sources of income. St. Vincent medical staff will not be paid a speaker’s honoraria. No individual involved in a CME activity may receive payment directly from a commercial interest for honoraria, travel, or out-of-pocket expenses.
